Skip to Content

Havelock-Belmont-Methuen Logo

Contact Us Main menu icon
Site FeedbackContact Us
  • Apply or Register
    • Apply For a Job
    • Building Permit
    • Burn Permit
    • Freedom of Information Request
  • Pay
    • Rent a Facility
    • Recreation Programs
    • Taxes
  • Learn
    • Council
    • Our Budget
    • Township History
    • New to Havelock-Belmont-Methuen
    • News and Public Notices
  • Report It
  • Living Here
    • About Havelock-Belmont-Methuen
    • Animal Control
    • Cemeteries
    • Churches
    • Community Agencies and Resources
    • Emergency Services and Preparedness
    • Events Calendar
    • Garbage, Recycling and Waste
    • Computer and Internet
    • Lakes and Waterfront
    • My Property
    • Parking and Roads
    • Senior Services
    • Schools
    • Source Water Protection
    • Taxes
    • Water and Sewers
    • Well Water Testing
    • Who do I Call? Government and other agencies
    • View More...
    • Popular Links
    • Taxes
    • Water and Sewers
    • New to Havelock-Belmont-Methuen
    • Home Renovation
  • Play and Discover
    • Attractions and Events
    • Boat Launches
    • Event Calendar
    • Facilities
    • Fishing and Hunting
    • Golf
    • Historical Society
    • Lakes and Waterfront
    • Libraries
    • Maps
    • Parks and Playgrounds
    • Recreation and Programs
    • Trails
    • Transportation and Getting Here
    • Photo Gallery
    • Popular Links
    • Facilities
    • Recreation
    • Trails
  • Doing Business
    • Applications, Forms, Licenses and Permits
    • Available Lands and Buildings
    • Building and Planning
    • Business Directory
    • Chamber of Commerce
    • Community Profile
    • Peterborough Economic Development (P.E.D.)
    • Economic Development
    • Home Renovation or Construction
    • Maps
    • Official Plan and Zoning
    • Public Information Meetings
    • Reports, Studies Plans and Policies
    • Starting a Business
    • Surplus equipment and supplies
    • Tenders, Quotations and Request for Proposal
    • Popular Links
    • Applications, Forms, Licenses and Permits
    • Building Permits
    • Community Improvement Plan
    • Official Plan
  • Township Services
    • A-Z Services
    • Accessibility
    • Applications, Forms, Licenses and Permits
    • Budget and Finance
    • By-Laws
    • Careers and Volunteering
    • Commissioner of Oaths
    • Contact Us
    • COVID-19 Information
    • Departments
    • Freedom of Information
    • Marriages
    • Mayor and Council
    • News Room
    • Peterborough County Website and Services
    • Photo Galleries
    • Reports, Studies, Plans and Policies
    • Social Services
    • Taxes
    • View More...
    • Popular Links
    • Agendas and Minutes
    • Career Opportunities
    • Common By-Laws
    • Council Calendar
    • Elections

BookBookBook

Form Builder

  • Open new window to share this page via Facebook Facebook
  • Open new window to share this page via LinkedIn LinkedIn
  • Open new window to share this page via Twitter Twitter
  • Email This page Email
Show or hide navigation More
Required fields are marked with asterisks (*)

Welcome

Before any individual or organization can host a special event in a Township facility, a safety plan must be developed to ensure all relevant public health guidelines and requirements are in place to reduce the risk of transmission of COVID-19.

A COVID-19 Event Organizer Safety Plan must be completed by the event organizer and approved by the Township of Havelock-Belmont-Methuen Staff prior to the event.

The Safety Plan should be completed with the understanding that Peterborough Public Health Unit area is in Step 3 of the Provincial Reopening Framework.

Please follow the steps below to assist you in completing the safety plan:

  1. Review Ontario's Reopening Plan
  2. Review Peterborough Public Health's COVID-19 information for meetings and events.
  3. Complete the Event Organizer Safety Plan form below and “submit” for review and approval.

Event Information

Add date Remove date

Event Main Contact Information

A designated event organizer must be identified to oversee activities and ensure public health guidelines are followed:

Outdoor Gathering Occupancy Limits

Capacity limits for organized events and social gatherings are as follows:

  • private gatherings: 100 people
  • staffed business/organizations: 75% of a the defined event area
  • religious ceremonies/wedding ceremonies: A defined event area where 2 metres distance can be maintained

Screening

Patron Screening Tool, Worker Screening Tool, Passive Screening Signage

Businesses and Organizations are required to actively screen their staff/workers using the worker screening tool.  It is highly recommended that organizations actively screen their attendees/customers using the patron screening tool. Organizations are required to post passive screening signage at the entrance of the facility.

Private events and gatherings: Active screening is highly recommended for all event attendees using the patron screening tool. It is also highly recommended that passive screening signage must be posted by event organizer.

When Actively Screening your event attendees you have 2 options:

Option 1: E-mail/text the patron/customer screening link to the event attendees (on event day) and they will have 3 options once they complete it.  They can:

  1. E-mail you their response
  2. Save the response as a PDF and show you before they enter
  3. Print it off and show you before they enter

Option 2: Print a hard copy of the screening tool and ask them the questions in-person before they enter. Hard copy screening tool   

Masks

 

Cleaning and Sanitization

Hand sanitizer containing at least 60% alcohol content must be available at facility entrance and exit. 

Township parks and pavilions are open to the public before and after your event and therefore are not sanitized prior to your use. It is the event organizers responsibility to clean and disinfect frequently touched surfaces.

Physical Distancing

Contact Tracing

Contact Tracing is required for all outdoor special events where the name and contact information (phone number) of every person that attends is recorded and records are maintained for at least one month. Contact tracing is highly recommended for outdoor concerts, theatres performances and cinemas.

Posting Safety Plan

 

Live Entertainment or Music Instruction

Any live entertainment or music instruction must ensure physical distancing of two metres is maintained at all times.

Do you plan to have live entertainment or music instruction at your event?

Tent or Canopies

Any tents or canopies erected must have at least two full sides of the entire outdoor area open to the outdoors and are not substantially blocked by any walls or other impermeable physical barriers.

Do you plan to have tents or canopies at your event?

Food & Beverages

Note:  If your event includes buffet style or potluck meals masks/face coverings are required to be worn, and a physical distance of at least two metres maintained when people are in the lineup. It is highly recommended that hand sanitizer be used prior to patrons handling utensils at the buffet.

Do you plan to offer or provide food at your event?

Outdoor Concert, Theatre Performance or Cinema

Is your event an outdoor concert, theatre performance or cinema?


Subscribe to this Page

Contact Us

Township of Havelock Belmont Methuen Logo

© 2017, Address: 1 Ottawa St. East, PO Box 10, Havelock, Ontario K0L 1Z0, Toll Free 1-877-767-2795, Phone: 705-778-2308, Fax: 705-778-5248

AccessibilityA to Z ServicesFreedom of InformationTenders, Quotations and Request for ProposalCustomer ServiceSitemap

Designed by eSolutionsGroup

×

Browser Compatibility Notification

It appears you are trying to access this site using an outdated browser. As a result, parts of the site may not function properly for you. We recommend updating your browser to its most recent version at your earliest convenience.